Tick Tick Tick.......... Review on Effective Time Management at Work

Managing your time is essential for getting success.........or lets put it in other words.........you cannot get success unless you manage your time effectively...........

If you have the art of doing a job in an hour for which others require 4 hours.........you would be a born winner........born not to lose

Time Management - Types

The type of time management at work varies with the situation...........

# Production Unit - The most important type where time is directly related to the cost............the more you produce in less time........more you save the cost of production. This is something which is taught in all Industrial Management studies and trust me.......mastering the art of time and motion process in a production unit is not a joke...........I can tell this from my experience of handling 24 hours/day, 365 days/year of production (at times I feel there should be 26 hours in a day).........this requires a lot of technicality and other skills, so we would not discuss this over here.........

# Administrative Office - This is a general and very common situation, where effective time management results in better productivity of the staff, this is what we are going to discuss............

# Official tours - A very difficult situation, where you have to do lots of things in an extremely limited time period.........every minute of your stay outside is costing a fortune to your company..........and you have to complete the job efficiently and effectively........

Obstacles in Time Management

Lets see what are the major stealers which could significantly affect your time management:

# Unorganised desk - you go to the office in the morning and find your desk unorganised, you are not being able to find some documents, or say not being able to find even your pen...............

# Phone Calls - A major irritation and interruption, the useless phone calls.......

# Visitors - Useless visitors, another big hurdle..........

# Meetings - Lengthy meetings with less productivity.........

# Lack of planning

# Insufficient technical knowledge - do you know how the computer in front of you can do miracles to your work..............

# Stress and fatigue - bad health is a major hurdle........

# Crisis management - a big topic for discussion.........lets leave it to the experts.......

Lets see How to Manage Time

# Organising your desk - File your documents, make number of files, a separate file for each and every type of document, think of more number of files to be made, it would facilitate you to find a document faster, arrange the files in systematic manner, clear desk makes you feel fresh and better.............

# Phone Calls - Learn to say 'no'..........there would be lots of people who would ask you, Sir do you have a minute...........useless phone calls from vendors of the stuff you dont wish to purchase for your office........of the colleagues who just call to say 'hi, how is your wife'........of the credit card companies who are after you to offer everything free to you............and the list goes on and on.............you should habituate yourself to say 'no' to all of them, my favorite sentence, 'I would get back to you in the course of the day'............

# Visitors - Say, 'I am in a meeting' to the visitors who come without appointment, who would eat up your time..........

# Meetings - Be very careful while conducting a meeting with your subordinates........be very specific........to the point..........they should know that you dont have the full day to listen to them, next time they would come prepared with bulleted points to be discussed..........

# Planning - Planning your work is a key to effective time management...........spend first half an hour in the office to plan your day's work......this can be done irrespective of your designation.........

# Technical Knowledge - you should keep on finding, what the PC in front of you can do for you, learn softwares like MS Project - would help you a lot to plan your work........learn how to keep fingers on the keyboard - would increase your typing speed - you have to type so many mails in a day...........you should have thorough knowledge of basic softwares like MS Excel - many of them do not know that you can do hi-tech statistical analysis in Excel............after all we are not asking you to be a computer expert, but good level of basic knowledge is a must..........Internet is another thing which could do miracles to your work, if you are good in searching an information..........

# Good health - is the backbone of everything.......health is wealth......eat well sleep well......

# Crisis Management - Define your priorities..........dont wait for your ship to come in, swim out to it..........take all the preventive measures to avoid crisis..........

# Tours - Well planned tour can result in good job done in a very less time.......call and fix up the timings to meet the people well in advance, before starting the tour.....stick up to your timings........plan your route, see how many of them you can meet in a day..........good planning would help you do some extra work........a star in your tour report........

This topic is unending........lots n lots can be discussed on this.........please let me have your precious comments for the discussion.........

P.S. Time taken to write this review - 36 min